Include discussion of PMC's role in proposal process
Submitted by Wayne Beaton
The PMC gets a say in what projects fall under its umbrella. Some projects (e.g. Technology) don't care, but others--especially those that take an active role in the process (e.g. Eclipse, IoT)--certainly do. For these projects, we consult with the PMC before posting a proposal. But this part of the process is not formally described.
The main challenge is that there are often constraints regarding when project proposals can be made public (to coordinate, for example, with a press release) and the only means that we have to communicate with a PMC as a whole is via a public channel. In those cases where we can't publicly disclose a proposal, we tend to work through back channels.
One thing that we might consider is getting a new project team to connect with the PMC before going public with the proposal. The primary challenge here is the same: how do you do this without publicly disclosing the proposal before the team is ready? Perhaps we can invite project teams to either connect via the PMC's mailing list or just join one of the team calls.
I'm working on an assumption that PMC leads don't want us to make their email addresses any more easily accessible.