event: 2022-10-24..27 eclipsecon @ Germany/Ludwigsburg
Rationale
EclipseCon 2022 is here, this time f2f. This is the task that will cover the coordination of the actions to prepare the event. Different issues will be open for specific topics.
This is a meta-ticket. The description contain the link to those tickets that describe in detail the coordination efforts. The goal here is to have an overview of the overall activities.
Links
- Link to the wiki page: https://gitlab.eclipse.org/groups/eclipse-wg/oniro-wg/marketing-oniro/-/wikis/Events/EclipseCon
Actions
Announcements
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Call for papers
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Announce the CfP through the oniro-dev mailing list -
Announce the CfP through the oniro-wg-marketing mailing list -
Announce the CfP during the Oniro WG Marketing Committee -
Announce the event to Oniro Member representatives
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Community day
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Announce the Community day through the oniro-dev mailing list
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Hackerspace
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Announce the Community day through the oniro-dev mailing list
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BoF
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Announce the BoF through thae oniro-dev mailing list.
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Work-streams
Select a coordinator for the following workstreams:
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Marketing/communication activities -
Announcement of new members joined published -
Social media campaign prepared -
Social media campaign published
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Oniro - EF meetings organization -
Call for Papers -
Announce the CfP at the oniro-dev mailing list -
Send reminder of the CfP deadline
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Announce the CfP at the oniro-wg mailing list -
Send reminder of the CfP deadline
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Add information about the abstract sent in our wiki page.
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Community Day #19 (closed) -
Select a coordinator for the community day -
Add it to the EF community days coordinators table
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Add information about the community day in our wiki -
Schedule confirmed -
Agenda confirmed and communicated
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Hackerspace day #15 (closed) -
Select a coordinator -
Add it to the EF community days coordinators table
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Add information about this activity in our wiki -
Add the hacking activities design: /!5 (merged)
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Schedule confirmed -
Agenda confirmed and communicated
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Oniro Committee meetings #21 (closed) -
Define the day for these meetings. Add the information to the wiki page. -
Communicate the day
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Schedule. Communicate it -
Agenda for the meetings sent
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Oniro engineering meeting #11 (closed) -
Book a room -
Evaluate costs -
Take a decision about having the engineering gathering at EclipseCon 2022 -
Select a coordinator -
Schedule and agenda published and communicated
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BoF -
Define the day for the BoF -
Make the reservation for a room -
Apply for the Call for BoFs -
Publish and communicate the content
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Meetings with other projects/technologies -
Create a list of projects, teams and people we would like to meet at EclipseCon
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Meetings Oniro - Other WGs/committees -
Define the room that is available for these meetings -
Appoint a coordinator -
Schedule proposal -
Confirm schedule -
Communicate it
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Wiki
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Create a wiki page for the event -
Add the basic information about the event: location, dates, links to website, structure -
Add the link to this task -
Add the list of coordinators -
Add the structure of the event for Oniro /!6 (merged) -
Add the Oniro calendar information -
Add list of participants -
Add text for the invitation mail
Dinner
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Propose a project dinner -
Pick up a place -
Collect the number of people attending -
Book the place in advance.
Evaluation
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Create a survey -
Distribute the survey among Oniro particpants -
Create a document with conclusions. Communicate the conclusions -
Retrospective. -
Upload the presentations to gitlab
DoD
- Link to the
- CfP announcement: https://www.eclipse.org/lists/oniro-dev/msg00025.html
- Community day announcement: https://www.eclipse.org/lists/oniro-dev/msg00026.html
- Coordinators. List to the names and contact information:
- Marketing/communication activities
- Oniro - EF meetings organization
- Call for Papers
- Community Day
- Hackerspace day
- Oniro Committee meetings
- Oniro engineering meeting
- Meetings with other projects/technologies
- Meetings Oniro - Other WGs/commitees
- BoF